Stage

Key Actions

Deliverables

Timeline

Fabric Customization Notes

1. Submit Inquiry

Client submits requirements via online/phone/offline channels: • Fabric usage (baby clothing/fashion apparel/home textiles, etc.) • Fiber type (cotton/linen/Tencel/bamboo fiber, etc.) • Basic parameters (GSM, width, MOQ) • Special requirements (e.g., OEKO-TEX certification, anti-static/UV protection functions)

Detailed Request for Quotation (RFQ) (including preliminary fiber solution suggestions)

1-3 days

Reference cases available (e.g., 100% cotton crinkle fabric solution for baby clothing breathability)

2. Quotation Details

We provide customized plans and details: • Itemized quotation (including fiber cost, printing process fee, etc.) • Payment terms (30%-50% deposit) • Production cycle (varies by fabric type: e.g., Tencel fabrics take 15-25 days) • Quotation validity period (usually 30 days)

Formal Proforma Invoice (PI) (with reference fabric sample book)

1-3 days

Clearly marked eco-certification fees (e.g., organic cotton certification) and customized process premiums

3. Confirm Order

Client signs PI and pays deposit, confirming: • Fiber ratio (e.g., 92% recycled polyester + 8% spandex) • Key parameters (e.g., 130GSM cotton gauze, 160cm width)

Purchase Order (PO) + Payment receipt (production schedule locked)

Client-dependent

Small-batch trial production supported (some products start from 5 meters, suitable for startup brands)

4. Design & Sampling

Client provides: • Pattern files (≥300dpi, supporting AI/PDF/JPG, etc.) • Color code (Pantone color card or custom color) ▸ We produce: • 2D/3D digital samples (simulating printing effect) • Fiber texture description (e.g., bamboo fiber's skin-friendliness, linen's crispness)

Approved print-ready files + Pantone color confirmation form (with fabric texture notes)

3-5 days

Supports digital printing/reactive printing to restore high-saturation patterns

5. Pre-production Sample

Factory produces 1-3 physical samples, showing: • Fabric handfeel (e.g., crispness of 260GSM cotton embroidery fabric) • Printing/dyeing effect (preliminary color fastness test) • Functional characteristics (e.g., water resistance of PUL fabric)

Signed sample approval form (with small sample test report: e.g., shrinkage, breathability)

5-15 days

Samples meet OEKO-TEX basic safety standards; third-party testing available upon request

6. Mass Production

Full-scale production starts, with simultaneous: • Daily/weekly progress updates (including weaving/dyeing/printing links) • Key node reminders (e.g., completion of Tencel fabric setting process)

Production schedule tracker (real-time status viewable online)

As per PO agreed cycle (usually 10-35 days)

Natural fiber fabrics include additional eco-process nodes (e.g., chemical-free dyeing for organic cotton)

7. Inspection

Third-party (SGS/BV) or in-house laboratory testing: • Physical properties (pilling resistance, tensile strength) • Safety compliance (OEKO-TEX certification re-inspection) • Appearance consistency (print alignment, color difference range)

AQL standard inspection report (including fiber composition test certificate)

1-3 days

Focus on testing skin-friendliness of baby fabrics (e.g., no fluorescent agents, low formaldehyde)

8. Custom Packaging

Provide as required: • Branded custom packaging (LOGO-printed eco-friendly cartons) • Fabric rolling specifications (e.g., 60 yards/roll with composition label) • Retail-ready packaging (suitable for direct shelf display of small batches)

Packing list + packaging photos/videos

2-5 days

FSC-certified eco-friendly packaging available, aligning with sustainable brand concepts

9. Logistics & Shipping

Multiple shipping options: • Air freight (urgent orders, e.g., baby new product rush) • Sea freight (cost-effective for large shipments, supporting FCL/LCL) • China-Europe railway (stable route for European clients)

Bill of Lading/Air Waybill + Logistics tracking number (with customs clearance documents: e.g., COC, material certificate)

Varies by shipping method

Natural fabrics include additional MSDS safety data sheets for cross-border customs clearance

10. After-Sales Service

Continuous support: • Warranty service (e.g., replacement for non-human quality issues within 30 days) • Spare parts supply (re-orders of the same batch fabric) • Feedback optimization (collecting market feedback on version/fabric)

Dedicated after-sales contact channel (7×24-hour response)

Ongoing

Repeat customers enjoy priority scheduling for secondary customization and MOQ reduction benefits